Asset statuses and lifecycle

Every hardware asset in AssetTrove has a status that shows where it is in its life.

How assets move

Ordered ──receive──► In stock ──assign──► In use
                        ▲  ◄──return────────┘ │
                        │                  repair
                        │                     ▼
                        │                 In repair
                        └──retire──► Retired ◄──┘ (beyond economic repair)
                                       │
                                    dispose
                                       ▼
                                    Disposed (final)

Any status except Disposed ──► Lost ──found──► In stock

Rules AssetTrove enforces

These rules are enforced by the database itself, so they can't be bypassed, not even by an import or the API:

• An asset is In use only while it has an accountable (primary) assignment, and In stock, Retired or Lost only without one.
• You can only retire an asset that isn't assigned to anyone.
• You can only dispose of a retired asset, and devices that store data need a wipe or destruction certificate first. See Retiring, disposing and lost devices.
• A disposed asset is frozen. Only its notes and custom fields can still change.
• You can only delete an asset that was entered by mistake: one that is ordered or in stock and has never been assigned. Anything with history must be retired instead, so the history is kept.

Categories

Each asset has a category: Laptop, Desktop, Server, Mobile, Tablet, Monitor, Printer, Network, Storage, Peripheral, Virtual machine or Other. Laptops, desktops, servers, mobiles, tablets and storage are treated as storage-bearing, which matters for disposal.