Glossary of AssetTrove terms
Plain-English definitions of the words you'll see throughout AssetTrove.
| Term | Meaning |
|---|---|
| Asset | A physical or virtual device you own or manage, such as a laptop, monitor or server. Each has one record in AssetTrove, with its history |
| Asset tag | Your own label for an asset, for example LT-0042 |
| Assignment | A period during which a person or location has an asset. Primary means the accountable custodian; secondary means shared use |
| Discovery source | Where device and software data comes from: Microsoft Intune, an agent through the API, or a CSV import |
| Discovered device | A device as one source reports it. AssetTrove matches discovered devices to assets |
| Match conflict | A discovered device AssetTrove can't link to an asset with confidence, so a person decides |
| Installation | A piece of software found on a device, with when it was first seen and when it was removed |
| Software product | A normalised product name, so that "Microsoft Visio Professional 2021 (x64) en-us" counts as Visio Professional 2021 |
| Title rule | A rule that maps the raw software names reported by devices to software products |
| Contract | An agreement with a software vendor, with dates, renewal notice and true-up dates |
| Entitlement | What a contract lets you use: a product, a quantity, a licence metric and a term |
| Licence metric | How a licence is counted, for example per user, per device or per processor core |
| Allocation | A licence seat handed to a specific person or device |
| Reconciliation | The calculation that compares entitlements with actual use |
| Licence position | The result of reconciliation for each product: compliant, over-licensed, under-licensed or unlicensed |
| Shortfall | How many more licences you'd need to be compliant |
| Exposure | The estimated cost of a shortfall, priced from your contracts |
| Shelfware | Licences you pay for that nobody uses |
| Reclamation | Taking back licences that aren't being used, after asking the person |
| True-up / true-down | Adjusting a contract's quantity up or down at an agreed date, usually renewal |
| Depreciation | Spreading an asset's cost over its useful life |
| Book value | What an asset is worth on the books today: cost minus depreciation so far |
| Period close | Locking a month's depreciation so it can no longer change |
| Audit log | A record of every change in AssetTrove, chained so that edits can be detected |
| SSO | Single sign-on: signing in through your identity provider |
| SCIM | A standard your identity provider uses to create, update and deactivate people in AssetTrove automatically |
| Scope | A limit on a role, so it applies only to one location or cost centre |
Still have a question? Email rory@assettrove.eu and we'll get back to you.