How your licence position is calculated
What reconciliation does, what each status means, how exposure is priced, and how to see your position on any past date.
Reconciliation compares what you're entitled to use with what's actually used, product by product. The result is your licence position, shown on the Licence position page.
When it runs
- Automatically every night.
- Whenever you select Run now (up to 24 times a day). Only one run happens at a time.
What it does
For each software product, AssetTrove:
- counts how much is used, according to each entitlement's metric;
- finds every active entitlement that covers the product, including suites and downgrade rights;
- assigns each unit of use to a licence: most specific first, then soonest to expire, then cheapest;
- records what's left over or missing, and why each unit was assigned where it was.
Statuses
| Status | Meaning |
|---|---|
| Compliant | Enough licences, without much spare |
| Over-licensed | More licences than you use: at least 5 spare, and more than 10% of what you own. A chance to save |
| Under-licensed | More use than licences, while you do own some. You have a shortfall |
| Unlicensed | Software in use with no licence at all |
| No use | Licences you own that nothing uses: pure shelfware |
Exposure in euros
For a shortfall, AssetTrove estimates the cost of putting it right: shortfall × unit price. The price comes from your most recent contract for that product, otherwise from the catalogue list price. If there's no price, the product is flagged Price unknown instead of showing a guess.
Your position on any past date
Every run has an as of date. It's normally now, but you can choose a past date. AssetTrove then uses only the allocations, installations and entitlements that were valid on that date, so you can reproduce exactly what your position was, for example on the date a vendor's audit started.
That's possible because AssetTrove never deletes history: removed software, revoked allocations and expired entitlements all keep their dates.
Exporting
Select Download Excel to export the position, with the detail per product. Exports are formula-safe and recorded in the audit log.
Speed
A run for 50,000 devices with 2 million installations takes a little over a minute.