Suites, downgrade and edition rights
How one licence can cover several products, older versions or lower editions, and how AssetTrove applies that.
A licence often covers more than its name suggests. AssetTrove applies these rights automatically, so you don't buy licences you already have.
Suites
A suite covers its components. With Microsoft 365 E3, Word, Excel, PowerPoint and Outlook are all covered by the same seat.
- A person with E3 who has Word and Excel installed uses one E3 seat, not two.
- When a suite and a single-product licence could both cover something, AssetTrove uses the most specific licence first. That keeps your suites free for the products only a suite covers.
- Spare suite seats are counted once, against the suite, so each component doesn't look over-licensed.
Downgrade rights
With downgrade rights, a licence for a newer version also covers older ones. You set the range on the entitlement, for example versions 2016 to 2022.
- Without downgrade rights, a range covers only the versions in it.
- An installation whose version is unknown isn't covered by an entitlement with a version range. Add a title rule that extracts the version.
AssetTrove compares versions sensibly, whether they look like 2019, 16.0.10827.20181 or CC 2024.
Edition rights
With edition downgrade rights, a higher edition covers lower ones. For example Enterprise covers Standard, and E5 covers E3.
This is also how AssetTrove spots duplicate licences: if someone has both E5 and E3, the E3 is redundant and becomes a candidate for reclaiming.
The order licences are used in
When several entitlements could cover the same use, AssetTrove picks in this order:
- the most specific entitlement first;
- then the one that expires soonest;
- then the cheapest per unit.
Every choice is recorded, so the licence position can explain, line by line, which licence covered what.